ISO 11506:2017 PDF

Document management applications — Archiving of electronic data — Computer output microform (COM)/Computer output laser disc (COLD)

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Title (English):

ISO 11506:2017

Document management applications — Archiving of electronic data — Computer output microform (COM)/Computer output laser disc (COLD)

Document status:: Active
Format:: Electronic (PDF)
Number of pages:: 33
Publication date:: July 27, 2017
Edition:: ISO IS 11506 edition 2 version 1
ICS:: 37.080

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Description (English):

ISO 11506:2017 specifies techniques for archiving electronic data to ensure their long-term integrity, accessibility, usability, readability and reliability, in order to protect the evidential value of the data. In ISO 11506:2017, long term is considered to be a period of time lasting more than a century (see ISO 18911). Black-and-white microforms processed with liquid chemicals are used in ISO 11506:2017 because the result is always an irreversible record and because of the proven quality of microforms as a long-term preservation media. ISO 11506:2017 also specifies procedures for the parallel recording, by a single production unit, of COM and COLD output from the same data. It applies to many different types of electronic data, such as text and two-dimensional graphic data which can be represented as a black-and-white image. It is not applicable to the following: - animated images or sounds; - three-dimensional images; - images in shades of grey or in colour; - X-ray images. Neither is ISO 11506:2017 applicable to microforms created from dry thermal processes, since they offer insufficient guarantees in terms of irreversibility and longevity.

Technical details

Technical committee: ISO/TC 171/SC 1 - Quality, preservation and integrity of information
SKU: ISO 11506:2017

Abstract

Overview - ISO 11506:2017 (Document management; COM/COLD archiving)

ISO 11506:2017 provides guidance and prescriptive techniques for the long‑term archiving of electronic data using Computer Output Microform (COM) and Computer Output Laser Disc (COLD). The standard focuses on preserving the integrity, accessibility, usability, readability and reliability of electronic records so their evidential value is protected. “Long term” is defined as a period lasting more than a century (see ISO 18911). ISO 11506:2017 emphasizes black‑and‑white microforms processed with liquid chemicals because they provide an irreversible, proven medium for century‑scale preservation.

Key technical topics and requirements

The standard covers practical and technical elements across the COM/COLD workflow:

Archiving functions and functional specifications for managing archived electronic data.
Micrographic options: choice of principles and microform types (microfiche, 16 mm, 35 mm, aperture cards).
Encoding formats and conversion rules for line mode and image mode data, and use of form overlays.
COM recording process: production parameters, data reception, recording modes, and handling production interruptions.
Micrographic processing: development systems, integrated vs separate processing, and duplication controls.
Production control and microform preservation to ensure long‑term readability.
Indexing and identification of microforms (titles, indexes, segmentation, time‑stamps, blips).
Evidentiary aspects: irreversibility, stamping, time‑stamping and integrity requirements for microforms and aperture cards.
COM–COLD dual recording: parallel production, recommended COLD media, indexing and management of COLD media, and considerations for electronic databases.
Informative annexes on privacy restrictions, process details, and long‑term preservation of silver microforms.

The standard explicitly excludes animated images, sound, 3D images, greyscale or color images, X‑ray images, and microforms produced by dry thermal processes.

Practical applications and users

ISO 11506:2017 is intended for organizations that need legally defensible, long‑term archival strategies for electronic records:

Records managers and archivists implementing preservation programs.
Legal, compliance and e‑discovery teams requiring evidentiary assurance of archived records.
IT managers and digital preservation specialists responsible for conversion and storage workflows.
Micrographics service providers and production units performing COM/COLD output and duplication.
Government agencies, financial institutions and healthcare organizations with long retention or legal hold requirements.

Adopting ISO 11506 helps organizations ensure archival media selection, production controls, indexing and evidentiary protections meet recognized international criteria.

Related standards

ISO 18911 - referenced for definitions of “long term” and long‑term preservation context.
Developed under ISO/TC 171 (Document management applications).

Related standards

Other ISO standards

Abstract

Overview - ISO 11506:2017 (Document management; COM/COLD archiving)

Key technical topics and requirements

The standard covers practical and technical elements across the COM/COLD workflow:

Archiving functions and functional specifications for managing archived electronic data.
Micrographic options: choice of principles and microform types (microfiche, 16 mm, 35 mm, aperture cards).
Encoding formats and conversion rules for line mode and image mode data, and use of form overlays.
COM recording process: production parameters, data reception, recording modes, and handling production interruptions.
Micrographic processing: development systems, integrated vs separate processing, and duplication controls.
Production control and microform preservation to ensure long‑term readability.
Indexing and identification of microforms (titles, indexes, segmentation, time‑stamps, blips).
Evidentiary aspects: irreversibility, stamping, time‑stamping and integrity requirements for microforms and aperture cards.
COM–COLD dual recording: parallel production, recommended COLD media, indexing and management of COLD media, and considerations for electronic databases.
Informative annexes on privacy restrictions, process details, and long‑term preservation of silver microforms.

The standard explicitly excludes animated images, sound, 3D images, greyscale or color images, X‑ray images, and microforms produced by dry thermal processes.

Practical applications and users

ISO 11506:2017 is intended for organizations that need legally defensible, long‑term archival strategies for electronic records:

Records managers and archivists implementing preservation programs.
Legal, compliance and e‑discovery teams requiring evidentiary assurance of archived records.
IT managers and digital preservation specialists responsible for conversion and storage workflows.
Micrographics service providers and production units performing COM/COLD output and duplication.
Government agencies, financial institutions and healthcare organizations with long retention or legal hold requirements.

Adopting ISO 11506 helps organizations ensure archival media selection, production controls, indexing and evidentiary protections meet recognized international criteria.

Related standards

ISO 18911 - referenced for definitions of “long term” and long‑term preservation context.
Developed under ISO/TC 171 (Document management applications).

ISO 11506:2017 PDF

Technical details

Abstract

Overview - ISO 11506:2017 (Document management; COM/COLD archiving)

Key technical topics and requirements

Practical applications and users

Related standards

Related standards

Abstract

Overview - ISO 11506:2017 (Document management; COM/COLD archiving)

Key technical topics and requirements

Practical applications and users

Related standards

Related standards

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